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Etiquette 101 - Invitation Protocol

SAVE-THE-DATE

  • Send 4-6 months in advance of the big day

  • Why is this necessary?

    • Be mindful that your guests have to make arrangements for your big day (taking time off, travel, budgeting). They will always appreciate more than enough notice.

    • You may not be the only Wedding amongst your Friends and Family, help everyone know the date you picked to avoid any overlaps or confusions.

  • Must include Elements:

    • The DATE - of course!

    • Your Names

    • A beautiful photo (from your Engagement Session)

  • Optional Elements:

    • Wedding Website

    • Venue

    • Wedding Hashtag - get the social posting started early!

      • Hashtag Maker: https://www.ewedding.com/free-wedding-hashtag-generator/

    • NO Registry (the Shower & Invitation is when this will be shared)

WEDDING INVITATION

  • Distribute 6-8 weeks from Wedding Day

    • If its a Destination Wedding or there are many travelling in for your Wedding, send your Invitations out a few weeks earlier, as well as a Save-the-Date. They’ll appreciate the notice.

  • Why so close to the Wedding you may ask?

    • If you’re doing menu selection through the RSVP you’ll need to have these details first (which you won’t confirm with your venue until 2-3 months out)

    • RSVPs will be more accurate, it’s enough notice, but not too far that your guest knows their plans more definitely

  • RSVP Deadline - 2-3 weeks from the Wedding

    • Ensure you note the date you have to provide your venue with final guest count and dietary restrictions and provide yourself with a buffer of time for follow-ups with any guests you don’t hear from

  • Must include Elements:

    • Invited on behalf of statement (Parents, the Couple…) specifies who is paying for the Wedding (more traditional)

    • Bride & Groom Names (First & Last)

    • Date

    • Ceremony Time & Reception Time (if different locations)

      • Buffer it a bit earlier than the actual ceremony begins to allow for everyone to arrive in time

    • Venue Details (both locations if there are multiple). Full address to help the Google search!

    • RSVP Deadline & Details

      • Separate insert with envelope and stamp provided

      • OR Online service (www.theknot.com or a unique e-mail)

    • Optional:

      • Registry

      • Wedding Website

      • Dress Code

      • Dietary Selection/Restrictions

      • Wedding Hashtag

TYPES OF INVITATIONS

There is no right answer for this, it’s whatever works with your style, your budget and your vibe. So many beautiful options to choose from!

Here are a few of our favourite places:

  • Go Paperless - affordable & earth friendly:

    • Greenvelope: https://www.greenvelope.com (charitable donation a plus)

  • Online Print Shops - that you can design from the comfort of your home

    • Shutterfly/Wedding Paper Divas: https://www.shutterfly.com/cards-stationery/wedding-cards-stationery/wedding-invitations

    • Minted: https://www.minted.com/wedding?feature=lifestyle_nav&event=click&l0_node_name=wedding

    • Vista Print: https://www.vistaprint.ca/?GP=01%2f22%2f2019+22%3a09%3a26&GPS=5294057219&GNF=0 (budget friendly)

  • Paper Experts

    • The Papery: https://www.thepaperytoronto.com

HOW MANY GUESTS TO INVITE

  • Invite 10% more guests than you’d ideally like as your final guest count

  • 10-20% of guests will decline (more if it’s a destination/travel wedding)

  • 5% who RSVP yes may cancel last minute due to unplanned circumstances or illness

HOW TO ADDRESS THE INVITATIONS

Be clear and specific on your envelopes as that explicitly outlines who is invited, avoid confusion here!

  • List the guests by full name

  • Include the guests name specifically where possible (make a hard cutoff to extend for new relationships)

  • Not everyone needs to receive a +1

  • Including “The NAME Family” implies children are invited, whereas listing the specific names does not

  • Don’t forget extra postage and return envelope if you are including RSVP cards

  • Including your mailing address in case of return to sender

FUN FACTS

  • Print a small run if you go digital, so you have a keepsake, and a few copies for your parents/ close friends & family

  • Print extras - pack it away in that Memory box

  • Have extras packed too bring on the Wedding day - Photographers do stunning vignettes with your Invitations!

  • Stick to a theme where possible with all your Stationary for consistency

Most importantly enjoy the selection & the beauty of your design. It’s a true capture of your special day, and one of the few pieces you will get to keep forever.

xx Kalla’s Galas

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